My Favorite Moment from My First Year at KCA: The Meeting that Changed It All

As I celebrate my one-year anniversary at the Keystone Contractors Association, I recall the meeting that changed it all for the KCA. I started at the KCA during the fall of 2016 and, after a three-month transition period learning from Mr. McDonough, I became the Executive Director of the KCA.

We held two KCA Board meetings and some KCA Committees met during the first six months after the transition period. Despite not having much to go by as far as a comparison goes, it just felt like the KCA get togethers were business as usual – nothing special. Then it happened.

For those first two Board meetings, I thought we were accomplishing what was expected of us – financials were in line, Association was humming along with minimal issues, etc. But I could sense that each of us, the entire Board and I, that we wanted to do more. What I did next could be viewed as unconventional, and if it failed could be viewed as a lousy idea, but what happened was magical.

We held a Board meeting with no agenda. I sat in a room with twelve construction executives, successful ones too that run their own construction company. Their time is extremely important. When the meeting started I said: “for today’s meeting, I want to know what’s on your mind: what work related topics do you want to discuss? What challenges do you face in running your company? Look there’s no agenda today. I’m hopeful that we’ll have a lively discussion in any direction we all want to take it. So, who wants to start it off?” The room went silent and then I continued: “This meeting could last two minutes or it could last two hours; it all depends on all of us.”

Again, silence. I really started to doubt my idea for this meeting and then one Board member said: “Does anyone else in the room have trouble finding qualified workers?” The ice was broken. From that point on it was as if the levee had broken. We discussed a wide gamut of issues affecting construction company owners from safety inspections to leadership development to community service to managing millennials to construction legislation. You name it and we discussed it. We went over our self-imposed two-hour limit too.

For each topic, we would spend ample time discussing it. Board members would offer each other advice on addressing an issue and collectively we would discuss if it’s something the KCA should look into addressing. This agenda-less meeting was succeeding on various levels. As the ‘new guy’ I got to see how the Board members interacted and you could sense the strong relationships that existed among them. Plus, I got to understand what issues are facing the membership and I could create a strategy to address issues that were appropriate for the KCA to get involved in.

One major KCA initiative that came to life as a result of our agenda-less meeting is our efforts in workforce development. KCA talked about this issue in the past but there wasn’t much action. We are currently working on a strategy to address the serious construction worker shortage issue that exists with both labor and management. This strategy will feature activities that stretch from grade school to middle school to high school to college to post education. While this comprehensive plan is being created, the KCA has begun implementing some actions already. This week we’re addressing students from Harrisburg High School about careers in the construction industry.

I share this agenda-less meeting story because I believe in sharing best practices. It worked for me and I’m not saying it may work for others, but if considering and you want more details let me know. If you’d like to share your management strategies with me, please feel free to contact me at 717-731-6272 or Jon@KeystoneContractors.com.

IMG_2476
It’s always nice to leave a meeting and see a KCA member building a better quality of life. JC Orr is the General Contractor for the PA Housing Finance Agency in Harrisburg. This project is being built to achieve LEED Platinum and Passive House Certifications.